Cancellation policy

Cancellation policy for attendance of a meeting organized by

Notice of cancellation for attendance of a meeting organized by must be made in writing by email to one of the board members or via the contact form on the website ( The notification must include all relevant information regarding the bank account to which a possible refund may be remitted. Registration fees will be refunded as follows:

Written cancellation received:
– more than 2 weeks before the event: 100% refund
– less than 2 weeks before the event: no refund

The date of the email receipt/log on the website will be the basis for considering refunds. Please indicate your bank details on your written cancellation. Refunds will be done within two months after the meeting.

In the case of over-payment or double payment, refund requests must be made by email to one of the board members of

No refunds will be granted for unattended events or early termination of attendance, in case of cancellation of speakers, or, in case of a virtual meeting, problems or disruptions in the virtual platform where the sessions are being streamed or any other incidents during the virtual conference, which are beyond the control of the conference organizers. By registering to the meeting, participants agree that the organizing committee does not assume any liability whatsoever. Cancellations made after the deadline (2 weeks before the event) cannot be refunded, for any reason.

Cancellation policies for sponsors of meetings are included in the contract for sponsoring.